Ebook Purchasing Card Procedures
The Purchasing Card Program is intended to streamline and simplify purchasing and payment procedures by consolidating supplier invoices and eliminating form processing. The Purchasing Card Program is not intended to avoid or bypass appropriate procurement or payment procedures. Rather, the Program complements the existing processes available. The Purchasing Card also gives staff an opportunity to make practical decisions in obtaining products or services for which they are knowledgeable and reduces administrative burdens. Management information reports are available, enabling the Department Heads to improve management control and decision-making.
This procedure provides information about the process, the types of purchases that can and cannot be made, records that must be maintained and reconciled for each cycle, and a variety of other Program information.
The cardholder needs to remember that he/she is committing Village Funds each time the purchasing card is used. This is a responsibility that should not be taken lightly. The cardholder is the person responsible for all charges made to the card. Intentional misuse or fraudulent abuse may result in disciplinary action up to and including dismissal and recovery of all unauthorized Village purchases.
CONTENTS
ntroduction and Overview
Policy
Procedures
- Card Issuance
Card Profiles
Cancellation of Card
Changes
Purchasing Card Security
General Requirements for Card Use
Ordering Procedures
Charge Card Statement Reconciliation
Charge Card Statement Payment Guidelines
Rebate
Management Information
1099 Reporting
Internal Controls3
Records Retention
Application/Acknowledgement Form
Fifth Third Bank
Program Maintenance Worksheet
Transaction Log Worksheet
Fifth Third Bank Cancellation Log
Fifth Third Credit Card Dispute Form
Download
PDF Ebook Purchasing Card Procedures
Posted in :
